How to write a Leave Letter

To write a letter of absence users or readers can opt for Letter Writing Tips, Letter Writing Guide, Letter Formats and/or Letter Templates etc. Readers can go through these in any manner they find suitable, however it is highly suggested that they should start with Letter Writing Tips. This has been done to make it convenient for the readers to understand the letter writing process through varied approaches as one approach might not be suitable for all.

Leave Letter Writing Tips

Please follow the below mentioned steps towards writing your letter of absence.

• Drafting – As with most letters it is advisable to draft you letter in order to know what to include and what to exclude? You may come up with two three formats from which you can pick up one which is the most appropriate.

• Follow the Formats – Akin to other types of formal letters use the Full Block format, Semi Block format, Modified Block format and Modified Block format to write your letter of absence.

• Valid Request – Always ensure that you are providing a valid reason for taking leave. It is better to stick to the truth as lying may land you into embarrassing position if you happen to be caught. Do not give lame or repetitive excuses as they are most likely to be caught. Excuses like headache or tummy ache are quite lame unless backed by medical history and evidence. Back your request with evidence that you are genuinely in need of holiday, these can be medical certificate, receipt, medical records or any supporting document.

• Short and Direct – Letter of absence is a short and direct letter. The letter's tone should be formal and clear and state the purpose, the reason for the leave request and the amount of time sought.

• Offer Assistance – If you can assist your co-workers or any concerned then you should specify so. But be sure about it and provide available timings so that it is clear as to when you can be contacted.

• Inform in advance – A necessary prerequisite of absence letters, ensure that you discuss it with your employers first. It is only after successful nod that you should start writing the letter.

• Be Professional – By professional it means that you should know whom to address your letter, the start, the date and the salutations and the overall structure of the letter. It shouldn’t be that the letter appears to be written by a novice. A leave letter to an employer is addressed to your supervisor or manager. Address the letter "Dear" followed by your supervisor's name with the appropriate title -- "Mr.", "Ms." or "Mrs." Begin the letter with "Dear," followed by the person's name. Use - Re: Medical Leave Request to make it easy to understand.

Leave Letter Writing Format