Organisation Letterhead or Company’s Name

Memo or Maternity Leave Memo for (your name)


To: ________

From: ______

CC:  (as required) _________

Date: ______

Re: or Subject (as applicable) _________


Introduction about the pregnancy (First Paragraph)

Information about your current project or work, guidelines to follow during the absence, covered during my absence and so on (Second Paragraph)

Other relevant information regarding the matter at hand (Third Paragraph)


Thanking you.

Sincerely,

Signature

Your Typed - First Name Last Name

Your Title (optional)

Phone Number (optional)

Email (optional)

Encl: (as required)

HEADER

Your Address
City, State, Zip Code             
Your Phone Number               
Your Email

Date

Contact's Name
Contact’s Title
Company Name
Address
City, State, Zip Code
Contact Number

Dear Contact Person (Salutation)

Re / Sub: (as required)

Subject Matter (Body) divided into Few Paragraphs.

INTRODUCTION

First Paragraph – Mention your pregnancy with date of leaving, due date etc.

BODY

Second Paragraph – Details of pending jobs, finished projects, person-in-charge during your leave etc.     

Third Paragraph – Express gratitude, offer assistance etc.

CLOSING

Thanking you, yours sincerely etc. (Subscription)

Signature

Your First Name Last Name

ENCL (optional) stands for ‘Enclosure’ and include any necessary documents like medical reports etc.

HEADER

Recipients Name with Salutation
Recipients Address (optional)

BODY

First Paragraph - Few lines announcing the maternity, date of delivery, your feelings etc.
 
Second Paragraph – Gratitude, good wishes, looking forward etc.

CLOSING

Thanks, Thank you etc. (Subscription)

Yours Truly (Valediction)

Your Typed Name, Handwritten Name or Signature (as required)