A notice is a very short piece of writing which is usually formal in style. It is widely used by individuals and organizations to announce events and celebrations, births and deaths, occasions like inaugurations or sales, to issue public instructions, to make appeals and to extend invitations besides issue notices of termination to the employees or other way round ie notice of leaving the job from the employee to the employer. Most notices are meant to be pinned up or pasted on special boards meant for this specific purpose only. There must be one or more such notice board in the school and other organization. Whereas notices issued by the Government departments and other big organization also appear in various newspapers.
How to Write a Notice?
Writing an effective notice is a kind of art that can be acquired with practice with keeping some basic points in mind while writing them out. Your notice should give complete information and must be written in a clear and lucid style and easily understandable language.
Content that a good effective notice must include in it are:
Name of the Organization, Institution or Office issuing it.
Date of issuing of a particular notice.
The heading ‘Notice’ to make it very clear.
A suitable description/ eye-catching caption or heading to hold the immediate attention of the reader.
Purpose for which it has been written like calling a meeting, drawing attention, making an appeal or informing general public about some issue of concern etc.
Details of schedule i.e. date, time, venue, programme, duration etc. in case the notice is about an event to be organized in the near future.
Format of Notice Writing
Notice circulated for some kind of official/non-official Meeting should definitely have:-
Format of Notice Writing (Official / Non-Official)
NOTICETITLE or just NOTICE Date _____ Time _____ Venue / Place ______ Agenda / Purpose _____________ (Review of policy, Stationary required, Discussion on new timings, Shortage of fund, Recovering deficits etc.)
Speakers / Chief Guest _________ (Name of the Speaker,Chief Guests Name, or Name of Dignitary or Dignitaries attending, Special Guests etc.)
Specific Instructions or Instructions _____________ (Switch off Mobiles,No Eatables allowed,Formal Clothing not allowed, Bring your own Pen and Paper, Late arrivals not allowed, Adults only, Ladies only, Those aged between 20-30, Officials only)
For more Information Contact Person / Organisation Address ___________________
Format of Notice Writing (Event Notification)
Event Name ______ (Flower show, Dog show, Bachelor party, Fancy dress) Date _________ Time / Duration ___________ Venue / Place __________ (stadium, university centre, college campus, hotel, restaurant, discotheque)
Occasion / Event Details ________ (Silver jubilee, Launch of a product, Festival, Convention, Opening ceremony etc.)
Instructions ___________ (Dress code, No Eatables allowed, Adults only, Ladies only, Age limit, Officials only, Couples only etc. )
It is not compulsory to follow the format in the same manner; one can place Date, Time, Place along with Event Name, under the Event Name but always in the Top Section of the Notice.
Similarly, one can change the Placement of other Essentials as per ones’ Layout, Design or Criteria.
Format of Notice Writing (Lost or Found)
Title of Lost or Found Notice (Lost:- Missing black labrador, Lost silver coloured laptop, White & blue Philips MP3 player, etc.)
(Found:- Black wallet, Driving license, Keys, USB flash drive, Ring engraved with initials ‘J’ etc.)
Description / Content _____________ (Full details like black labrador dog, aged 4 years wearing a black collar with ‘S’ initial, Mention color, size, contents, material and other required information)
Place ____ (Name of street, Hotel, Cab, Parking lot etc. where item was lost or found) Date _____ Time _____ Contact _______ (Call me, Give me a call, Ring me up, Get in touch at this number etc.)
It is not compulsory to follow the format in the same manner; one can place Date, Time, Place within the Description / Content (para), one can also highlight these with Bold Letters or Underlined or Differently coloured Alphabets).
Similarly, one can change the Placement of other Essentials as per ones’ Urgency. These can also be highlighted with Bold Letters, Underlined Letter or Differently coloured Alphabets).
One can also include Photos of Missing Person, Missing Dog, Lost Item depending upon the budget and other considerations, not required academically or grammatically.