Writing cancellation letter is meant to inform and or update existing information. You may need to write to cancel a cable TV service, a magazine subscription, an insurance policy, phone service, gym membership, magazine subscription, an appointment, reservation, a credit card cancellation etc. Here, the subject matter is straight and simple. You don’t need to provide length details, just certain respective documentations with a request and pleasing tone. Business correspondence in certain matters can be lengthy depending on the subject matter and may have a diplomatic tone. They also have few formats and certain professional ethics which need to be followed as mentioned in Cancellation Letter Format and the Tips.
Organisation Letter Head Letter Title (as required) Recipient’s Name (specific official or person) Date
Reference or Subject (as required) Dear Recipient (Salutation) First Paragraph – Introduction lines regarding the Cancellation Second Paragraph – Specific points related to cancellation, any supporting information etc. Third Paragraph – Extra information regarding the cancellation its dates etc.
Subscription – Thanking you, yours sincerely etc. Signature Your Designation ENCL (optional) stands for ‘Enclosure’ i.e. attached documents CC (as required) stands for Carbon Copy i.e. same copy to many |
Date
Dear Recipient (Salutation) First Paragraph – Introduction lines regarding the Cancellation Second Paragraph – Important details including reasons for cancellation and apologetic
Subscription - Yours Truly Your Typed Name |