Data Entry Operator - How to become a Data Entry Operator

Data Entry Operator is the professional able to digitalise the large amount of data generating in virtually every organisation of daily basis. With every office and organization seeking to become a paperless organization, the importance of Data Entry Operators has been increasing with every passing day. Computers are also becoming a necessity as compared to earlier times, when they were considered a luxury item. Every office, whether it is in private public or corporate sector, is being computerized. Therefore, every old document of the organization also needs to be computerized and this job of entering existing and new data into computer can be done only by these experts.

This work force is required in plenty as there is lot of data which is needed to be digitalised so that it can be used as per the requirements of the modern world. Besides this, every new application of the computer has provided a lot of scope for these professionals.

From a high profile software development company to a grocery shop every organization is in need of data entry operators. It is these professionals on whose speed and accuracy, the accuracy and efficiency of the whole organization depends. If the data entered by these professionals is correct only then the applications using this data can provide with the right results. Considering these factors, one can imagine a considerable scope for professionals not only now but also in the future as well.

Though it is not one of the most sought after profession but its importance in every field cannot be ignored especially in this digital world. To be a Data Entry Operator, one doesn't require much intelligence but one does require a lot of hard work. The job of a Data entry operator demands intensive knowledge of MS Office software and other basic operations of the computer along with basic knowledge of English and a Local Language.


Data Entry Operator Eligibility

1. Educational Qualification

Though no specific Educational qualification is required to be a Data Entry Operator but to work in an effective manner, one should at least be a Matriculate or a Senior Secondary Pass out. However higher the qualification of the Operator, wider will be the scope for him to get employed in various reputed public and private organizations.

However, some good organization like Commercial Banks and Software Development Companies demand Graduation with at least 60% marks to work in their organization.

2. Age

Minimum age to work in an organized sector, is 18 years and Maximum age is from 25 to 40 years depending upon the organization, one is applying for.

Data Entry Operator Required Skills

  • Data Entry Operators need to have a good vision as they have to sit in front of the computer for long hours. To discharge their duties efficiently and effectively, they require special training of nearly Six months to a Year.
  • They should have well verse with MS-Office (Word, Excel, Power Point); sufficient knowledge of Mail Wizard; good communication skills and good presentation skills.
  • They should have good typing speed and knowledge of MS Word.


How to become a Data Entry Operator?

To be a Data Entry Operator one has to follow the below given steps:-

Step 1

One can be a Data entry operator even with just Matriculation or with just working knowledge of the subject matter and self taught basic office operation. But there is little growth of such data entry operators in the long run. Besides operators of this level cannot get good opportunities in the future because of their limited knowledge. The best and most appropriate way to enter this Profession, is to first complete basics and acquire Graduation and if it is done with 60% marks then the gates of virtually every organization are wide open for you to be a data entry operator and that too with a lot of opportunities to climb the ladder afterwards.

Step 2

Join post graduate diploma in Computer applications acronym as PGDCA.

Eligibility/conditions for this course are as follows:-

Graduation in any stream with 60% marks required to get admission in some of the good organizations.

Note:- Candidates who have appeared in the above mentioned examinations are also eligible for “Provisional Registration” for this course.

Step 3

The aspirant has to take an entrance test to get admission in this one year post graduate diploma in computer application. However, some institutions may provide admission on the marks obtained in the qualifying examination and also on one first come first basis.

Step 4

After getting this diploma one can applying against the vacancies lying vacant in various private sector organisations like study centres, clinics or public sector organisations like banks and various other offices and even in corporate sector organization like Infosys etc.


Data Entry Operator Career Prospects

Now, when every petty official work is being done on the computers, the scope of a data entry operator has increased many folds in the last few years. There is no dearth of work for the computer operators as they are not only supposed to handle the upcoming work but also there is huge amount of existing data that has to be computerized.

A data entry operator can get a job from a little grocery shop to print out the bills to a big corporate office to handle the daily official work like sending communiqué and drafting letters etc. to maintain attendance sheets and making presentation in various applications.


Data Entry Operator Salary

A data entry operator can get Rs.4500 to Rs.5000 to start with. Little experience and knowledge of the subject matter, one can get anywhere near Rs.7000 to Rs.8000.

Entrance Exams for Data Entry Operator
  Page Views: 5657 | Updated On: 09-Jul-2014