ITI's which provides courses for Secretarial Practice (English)

Sem. I

Sr. No.

Subjects of Study

Trade Practical

1

Introduction, Job Opportunities & Scope of the Trade. Introduction to Shorthand, Consonants: Definition, Classification, arrangements and directions, table of consonants, Joining of Strokes Computer Fundamentals: Introduction, Definition, Utility and types of Computers. Vowels: Long & Short Vowel, Dot & Dash Vowel, Places of Vowel, following and preceding vowel, Intermediate vowel, places for joined strokes & vowel. Computer: Hardware: Definition & Introduction, Motherboard, Processor, Input & Output Devices and Storage devices. Software: Definition & Introduction System Software, Application Software.

2

Short Forms: Logograms, Grammalouges, & Contractions, Use of tick ‘The’ in phrasing, Use of Punctuation Marks. Computer Windows Operating System: Introduction, Log on accounts, Passwords, Minimizing, Windows resizing, Moving, Closing Windows, Windows Menu, Tool Bar, Task Bar and Start Button, Shutting down Windows. Desktop, Windows Explorer, Control Buttons, Open, Cut, Copy & Paste etc. Dipthongs: Definition, Signs and Places of Dipthongs Triphthongs Computer Keyboard Functions: Letter Keys, Number Keys, Space Bar, Tab Caps Lock, Num Lock, Control, Insert, Delete, Back Space, Arrow Keys, Page UP, Page Down, Home, End Keys, Numeric Key Pad

3

Alternative forms of R & L Strokes, Thick Downward R & L. Alternative forms of Semi Vowels W & Y, Abbreviated W, Semicircle of Y or Diaphone U, Triphone and their Uses. Computer Keyboard Operations: Sitting Method, Sight & Touch Methods, Practicing Home Row, Upper Row, Bottom Row, Shift Key Operation and Number Row

4

Alternative form of Aspirate H, Tick & Dot H, Downward H Stroke & Upward Sh Stroke. Phraseography- Formation of Simple Phrases. Computer: MS- Word – Creation of File and use of various options.

5

The Circle: Small circle for S & Z,Circle and the strokes, Circle S with H stroke, Stroke L and circle S. Computer Speed Typing: Speed Calculation, Signs & Symbols, Roman Numbers, Capitalizations of Letters, Display, Counting Errors and calculating speed and errors, Evaluation & Marking Scheme.

6

Large Circle: Large Initial Circle for SW, Use of large circle, medially and finally, circle and vowel places. The loops: Small Loop of ST/SD, Large loop for STR Computer: MS Word- Processing with MSWord, Use of Different Menus, like entering, Selecting, Deleting, Copying, Cutting and Pasting. Finding and replacing Text, Use of Auto Correct, and Formatting with word, Inserting Numbers and Bullets, Paragraphs formatting

7

Initial small hooks (Double Consonants): R & L Hooks, SHR & SHL hooked strokes, Vowels and double consonants Computer: Setting indents and spacing, Use of help Options, Page Set up, Margins, Ruler, and Paper Size in Word. Inserting Lines and Page Breaks, Viewing Documents Properties and Printing, Use of Tables, Insertion and Deletion of Rows and Columns, Alignments between Rows & Columns and other MS- Word Feature.

8

Alternative forms of curved hooked strokes, Left & Right Curves of f/v/th/TH, upward SH with hooked strokes, intervening vowels, circles and hooks Compound Consonants: Initial large hooks of WH/WHL/KY/GY/KW/GW/MP/MB strokes.

9

Final Hooks: N & F/V small hooks, Hooks and Vowels, Circles and Loops with finally hooked strokes. Large Final: (Shun Hook) Use of Shun after Circle, Use of shun hook after certain strokes.

10

Halving Principles: Halving of Strokes for T or D, Halving of M,N,L,R, for D, Halving of MP/MB/NG hooked etc.

11

Doubling Principles: Doubling of Strokes for TR & DR, Doubling of MP/MB/NG and L Strokes etc.

12

Prefixes- definition, Use and representative lines

13

Suffixes: definition, Use and representative lines

14

Intersection- Monetary Units & Round Figures Contraction- formation and uses, Essential Vowels.

15

Simple Letter Writing

16

Translation & Note Taking Techniques

Trade Theory

1

Practice of the Consonants according to their pairs and dictation thereof. Practice of joining stroke consonants. Practicing of Long and Short Vowels, Dot & Dash Vowels, Preceding and Following vowels, Intervening Vowels etc. and dictation of the same. Computer: Awareness of the computer hardware in the lab and its peripherals to accustom the trainees for use of computer.

2

Practicing of Logograms, Grammalouges, & Contractions, with the use of tick ‘The’ and Punctuation marks and dictation Practice of Dipthong and Tripthongs and dictation Computer: Practical use of Window Operating System. Computer Keyboard keys Identification and practice of the same.

3

Practice of Alternative Forms of R & L. Use of Thick R and L and dictation Practice of Abbreviated W, Semicircle Y, and Diaphone U and dictation Use of downward H, Tick H and Dot H and upward SH and dictationPractice of Phraseography and dictation Computer: Practice of the sitting posture on computer and finger positioning on the keyboard. Computer Typing practice on Computer and Creation of MS- Word file on Computer with the use of various options of MS- Word.

4

Practice of Small Circle for S & Z, Use of circle S & Z with other stroke Consonants and dictation Computer Speed Typing: Computer typing practice with the minimum errors by following the typing rules.

5

Practice of Large Circle for SW and their medially and finally use and dictation Practice of Small Loop for ST/SD and Large loop of STR and dictation Computer: Practice in MS- Word by using various tools. Practice on Computer for Speed Typing

6

Practice of Initial small hooks for R & L and other related principles for attaching with other strokes consonants and dictation. Computer : Practice on Computer for Speed Typing

7

Practice of curved hooked strokes i.e. F/V/th/TH and Dictation. Practice of Compound Consonants and Dictation WH/WHL/KY/GY/KW/GW/MP/MB and Dictation COMPUTER: Typing Practice of passages from books, magazines, journal and newspaper for enhancing the speed and accuracy

8

Practice of Final hook N and F/V and Dictation Practice of Shun Hook and joining with other Strokes and dictation. Computer : Practice on Computer for Speed Typing

9

Practice of Halving Principles, Halving of other compound consonants and dictation Computer : Practice on Computer for Speed Typing

10

Practice of Doubling Principles, Doubling of other compound consonant and dictation Computer: Practice on Computer for Speed Typing

11

Practice of Prefixes and their representative strokes and Dictation Computer: Practice on Computer for Speed Typing

12

Practice of Suffixes and their representative strokes and Dictation Computer: Practice on Computer for Speed Typing

13

Practice of Intersection- Monetary Units & Round Figures and dictation Computer: Practice on Computer for Speed Typing Practice of Contraction- formation and uses, Essential Vowels and dictation

14

Practice of Simple Letters writing in shorthand and Useful Note Taking Techniques Computer: Practice on Computer for Speed Typing

15

Practice of Translation & Note Taking Techniques Computer : Practice on Computer for Speed Typing

Sem. II

Trade Practical

1

Office- Introduction, Importance of Office, Departments of Office. Computer: Introduction of MS- Excel: MS EXCEL - Opening a Workbook; Entering text in worksheets

2

Functions, Duties and Characteristics of Office Manager. MS- Excel- Editing Excel – selecting cells, editing cell contents; saving; Printing

3

Office Layout, Types of Office Layout, Open and Private Office. Inserting/deleting data, rows and columns, worksheet ranges, Using cut, copy and paste

4

Office Environment- Importance, Elements like Light, Temperature, Moisture, Ventilation, Noise, Interior Decoration, Cleanliness and Safety MS- Excel - method; Using Formulas and functions

5

Handling of Mails- Inward & Outward Mails. MS- Excel- Arithmetic, logical, trigonometry, Relative and absolute cell referencing; Formatting worksheets.

6

Office Stationery, Office Forms and Manuals. Types of Office Stationery Precautions for computer viruses. Use of Anti Virus, Scanning etc. MS- Excel- Align center, left, right and justify cell contents, Using charts, chart types, selecting data, modifying charts.

7

Filing Meaning of Records, Compilation and Classification.

8

MS POWER-POINT-Introduction of PPT, Presenting documents in Power point, add graphics to the document, Create a self running presentation.

9

Importance of Filing, Essentials of Good Filing Method, Classification of files –Alphabetical, Numerical, Geographical and Subject wise. Centralization and Decentralization of Filing. MS- Power point: Layouts, themes and designs, adding clip arts, diagrams, pictures, tables and charts.

10

Office Secretary Definition, Qualities, Qualification & Types of Secretary MS- Power Point- Building animation effects, transitions, speaker notes, Copying a presentation to a CD/DVD/Pen drives, Editing and Printing presentations/slides.

11

Professional, personal duties and Functions of Office Secretary. Internet: Introduction to Internet

12

Office Equipments Principle for selection of Office Equipments. Types of Office Equipments& Mailing Room Equipments. Photocopier and Communicating Equipments. Other Useful Equipments- Duplicating Machine, Intercom, EPBX, Electronic Stencil Cutter, Personal Computer, Internet, Fax, Zerox etc. Networking – LAN, MAN, WAN Using internet, sending and receiving e-mail messages; searching, Information from websites by the use of search engines.

13

Postal Services

14

Post Office Services- Importance of Pin Code, Postcard, Registered Letters, Ordinary, Insured Letters, Parcels, Business Reply Postcards, VPP, UPC, Monetary Services etc. Speed Post and Courier Services. Types of Telegrams and other useful postal Services- Post Bag, Post box etc

15

Application Writing Complaint Writing. Social Letters like Informal Letters/Invitation/Letters/Congratulation Letters/Thanks Giving Letters/ Condolence Letters etc. and letters to the editors. General Banking Correspondence

Trade Theory

1

Practice of MS- Excel and Typing on the Computer Database Entry by using MS – Excel Dictation of the shorthand from the books and transcription of the same on Computer.

2

Designing of various layouts of office with space management Practice of MS- Excel – Range, Editing menu, Formulas and Functions. Dictation of the shorthand from the books and transcription of the same on computer

3

Identification of Despatch and Diary Register with the entry Procedure- and practical use. Practice of Various Formulas, Charts etc in MS- Excel. Dictation of the shorthand from the books and transcription of the same on Computer.

4

Identification of various files and practical use thereof.

5

MS- power point –Creation of the PPT Adding of Graphics and the practice of same Dictation of the shorthand from the magazines and transcription of the same on Computer

6

Practice of MS- Power point Layout Themes and Designs of the Slides in Power Point, Addition of Clipart and various objects into PPT slides Dictation of the shorthand from the magazines and transcription of the same on Computer.

7

Practice of MS- power Point, Slide Animation, Transition etc. Dictation of the shorthand from the magazines and transcription of the same on Computer.

8

Practice of Internet – Making of E-Mail Account and other use of internet. Dictation of the shorthand from the Newspapers and transcription of the same on Computer.

9

Practical knowledge of various official tools and equipments and their use. Searching of Information on Various search portals by using of Internet Dictation of the shorthand from the Newspapers and transcription of the same on Computer

10

Visit to the various post offices

11

Dictation of the shorthand from the Newspapers and transcription of the same on Computer.

12

Dictation of the shorthand from the Newspapers, books and magazines and transcription of the same on Computer Filling up of various online forms by using internet i.e. rail, bus, air tickets and booking of hotels etc.

13

On the Job Industrial Training in a Govt/PSU/Pvt. Sectors to accustom the working environment of the trade.